PTA Meeting Minutes - September 2, 2009

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PTA Meeting Minutes - September 2, 2009

Present: Lori Raser, Laura Stith Deck, Angela Cook, Nancy Prebeg, Loretta Graner, April Flessa, Tiffiny Dawson, Denise Beauchamp, Jennifer Rodes, Jason Abbott, Kim Sears, Barbara Culbertson, Morgan Janzen, Kate McCosh, Melissa Nelson, Beth Schenk, Amy Adam, Sue Poynter, Diane Brueggemann, Janet Huston, Quiera Levy-Smith, Kristen Bickel, Julieta Simms, Kay Deal, Kathy Leurck, Dorothy Glass, David Dallas, Sian Cotton, Brian Riker, David Carns, Jules Hemsky, Lynne Stuart, Trudi Ashinger, Stephen Wetzel, Peggy Groeber, Jena Nordman, Valerie Lauer, Jennifer Crombie, Tena Hipskind, Judy Neff, Jen Horvath, Dave Shirey, Lori Ware, Tracy Mason, Terry K. Armstrong, Jenny Workum, Mark Severin

I.              Meeting Opening - A motion was made to open the meeting (motion – Lori Ware, second – Tracy Mason).
a.    Welcome and introductions – Lori R. welcomed everyone. All introduced themselves and indicated their role on the PTA board (if any)
b.    Parliamentarian – Meeting guidelines as reviewed by Tracy Mason (see attached)

II.            Recording Secretary
a.    Approval of minutes (Motion –Steve Wetzel , Second – Judy Neff, Motion passed)
b.    Directory – Laura updated the PTA on the status of the Directory. She has about 70% of the forms. She hopes to get the class lists from Audrey Law by Friday of this week and will send 2^nd notice forms to the students who have not turned a form in. She has about 1/3 of the forms entered. Laura expects to have the directory submitted to the printer by the 3^rd week in September.

III.           Treasurer’s Report
a.    Lori Ware shared last year’s budget
b.    Lori Ware shared this year’s proposed budget – budget will be voted on at Open House
c.    An instruction sheet was passed around re: receipts.
d.    Safe is on the floor to the right of the mailboxes.
e.    PTA will not reimburse for copies made outside of the school.

IV.          Principal’s Report
a.    Kilgour is rated “Excellent with Distinction” again by the Ohio Department of Education – this is the highest rating a school can receive!
b.    Latest school report card will be given out on Tuesday September 8, 2009. you can also access it online. www.ode.state.oh.us
c.    PowerSchool System – This is a new system adopted in April 2009 to take the place of 4 major systems in CPS. Many problems have occurred with the changeover to this system. 175 kids at Kilgour were “bumped” from the system. Consequently, much information that goes out at the beginning of the school year was delayed. Ms. Cook apologizes for the problems caused with this.
d.    CPS Renewal levy on the ballot for November
e.    Currently enrollment – 619 and growing. No one has come off the waiting list. The waiting list has been frozen by the superintendent.
f.     Kindergarten is 3 kids over and we will need to hire another Kindergarten teacher. Class size should be 18:1 or less. If higher, must hire an aide. If 25:1, must hire an additional teacher. There is big question about where this new classroom will go because we are out of rooms. We hope to have something in place before the end of September. CPS will not approve a modular at this time.
g.    New staff members – Ms. Simms, Mrs. Schrand, Mrs. Wheeler, Mrs. Nimbleson, Mr. Bell
h.    CPS is one of 3 districts in the nation who is working with the NFL – Learning is Cool. Kilgour had the most kids on the honor roll, beating out Walnut Hills, earning a new technology center. We are still waiting to find out what we will receive.
i.      Reminders
                                          i.    Kilgour has 2 volunteer officers who help with traffic.
                                        ii.    Please do not cross in undesignated crossing areas – tickets will be issued.

V.           Teachers’ Report
a.    Mrs. Armstrong thanked the PTA for everything.
b.    Thank you for the back to school social.
c.    Please be patient as the teachers learn PowerSchool

VI.          New Business
a.    Tiffany Porter Fundraiser Proposal – tabled because she is not present at the meeting
b.    Volunteer recruitment ideas? We are short on positions where people are willing to be in charge of something. Many will volunteer, but we need individuals to step up and take charge of something.

VII.         Old Business
a.    Alumni Scholarship – Judy Neff
                                          i.    Judy has been looking at scholarships offered by other PTAs
                                        ii.    We are in need of about 5 committee members to look at how to structure this. Email This e-mail address is being protected from spambots. You need JavaScript enabled to view it if you are interested.
                                       iii.    Suggestion is that the scholarship application is due January 31.

VIII.       Board Members’ Update
a.    President
                                          i.    Thank you to Tracy Mason
                                        ii.    Open House – Tuesday, September 29^th
1.    English as a Second Language (ESL)/New Families reception: 5:30 – 6:30PM
2.    PTA meeting in cafeteria (approve budget): 6:30 – 6:45PM
3.    General Open House (with children): 6:45 – 8:00PM

b.    President –Elect – Silent Auction
                                          i.    Auction is Friday November 6, which is Veteran’s Day weekend
                                        ii.    There are a lot of opportunities to help. We are in need of sponsors, donations of items, hosts of great gathering parties, etc.
                                       iii.    Location: Redmoor in Mt. Lookout Square
                                       iv.    Time: 7 p.m. to midnight
                                        v.    Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it to volunteer

c. First Vice Presidents – Room Parents
i. Jen Rodes discussed that the meeting prior to PTA meeting went well with representation for every room.

d.    Second Vice Presidents – Programs
                                          i.    Program Calendar
1.    Program calendar was passed out – it is a draft.
2.    1^st quarter assembly – Drake Portable planetarium
3.    2^nd quarter assembly – author (Rick Solash) will come and talk
4.    3^rd quarter assembly – TBD
                                        ii.    Everybody Counts
1.    Program lets children explore disabilities
2.    PTA is looking into purchasing curriculum
3.    Need volunteers to run this program

e.    Third Vice Presidents – Carnival
                                          i.    Looking for person to chair 2011 Carnival
                                        ii.    Looking for volunteers for 2010 Sponsorship and Redemption

f. Fundraising Chair – Jane was not present

g.    Inside/Outside Enrichment
                                          i.    COSI – Denise and Beth O’Leary organized the COSI in-school field trip.
1.    There is an assembly on 2 days in the a.m. to introduce the topic (space) to the children
2.    They come through the stations as a classroom
3.    It takes about 80 people to run 2 days of COSI, so volunteers are needed.
4.    Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it to volunteer

h. Corresponding Secretary – Judy related the mother of Mary Ronin (superintendent) passed away and Kilgour will be sending her some flowers.

i. Public Relations – No report.

j. Auditor – No report.

k.    Buildings and Grounds
                                          i.    Victoria Butler approached Jules about replanting a memorial tree. She will take care of this.
                                        ii.    Expectations – Jules would like to talk to Angela about job responsibilities for this position
                                       iii.    Early Fall cleanup day on September 12 to take care of things like poison ivy.

l. Membership – Next sign-up will be at Open House.

m. Technology – Steve W. reminded people to check the website for information they are looking for. The website has a great deal of current, relevant content.

i. Web team wants to support as many projects (e.g., Directory, PR, etc.) as possible.
ii. Families will have opportunity to opt in to receive communications.

n.    LSDMC
                                          i.    This is the Principal advisory committee
                                        ii.    Meets 4^th Monday after school in the library
                                       iii.    Topics for this year – Space and Enrollment

IX. Closing – Next meeting Wednesday, October 7, at 7:00PM in the Library. (Motion to close – Lorie Ware, Second – Steve Wetzel)

TIFFANY PORTER VENDOR SPONSORED SCHOOL FUNDRAISER: Tiffany would like to propose the following:
1)    Set up a Lia Sophia Jewelry vendor booth during a PTA sponsored event such as Open House, Spaghetti Dinner, etc…
2)    Hold a Lia Sophia “Girls Night Out” fundraiser at her home or another parent’s home. She is willing to partner with others interested in forming an “open-house” fundraiser.
3)    Goal would be to raise $600-800 to donate to Kilgour Elementary.
4)    Proposal is self-funded, and Tiffany will donate 30% of proceeds from event sales to Kilgour Elementary PTA.
5)    Use of fundraiser proceeds may be determined by school officials/PTA.